Why Automate Access Rights Management
During Employee Onboarding, Offboarding, and Internal Mobility?
As the new year begins, your company is likely facing internal personnel changes such as job transitions, relocations, departures, and new hires. How can you anticipate all these changes while ensuring seamless and secure access rights management? How can you automate the process?
In this article, you will discover how implementing an Identity and Access Management (IAM) solution is essential for automating employee movements, providing a better user experience while maintaining a high level of security for access control.
Manual Management of Internal Movements: What Are the Risks?
When a new employee joins your organization, poor execution of the onboarding process can disrupt operations.
Managers often find themselves caught between the IT and HR departments, which struggle to communicate effectively about new hires and the associated procedures. If a manager fails to proactively notify HR and IT about a new employee, onboarding may be delayed. These back-and-forth interactions can create friction between managers and IT teams, leading to frustration when managers struggle to secure the necessary access rights for their new hires.
When an employee leaves, similar challenges arise. IT is rarely informed of an employee’s departure in real-time and thus cannot proactively deactivate accounts and access rights. It is only during account reviews, conducted manually in collaboration with HR, that dormant or orphan accounts (active but unused accounts) are identified. These reviews are typically time-consuming and performed only once or twice a year.
Similarly, when an employee changes roles, they require access to new applications and tools, while their previous access rights must be removed or modified to prevent the accumulation of dormant accounts. These accounts cause both financial losses, due to unnecessary software licenses, and significant cybersecurity risks, as they remain unmonitored and unmanaged.
Automate Access Rights Management to Ensure the Right Access for the Right Person at the Right Time
As highlighted above, managing internal mobility, as well as employee onboarding and offboarding, are significant challenges for any organization.
To sutomate this process while ensuring both security and user experience, you can implement an Identity Governance and Administration (IGA) solution. IGA enables automation, significantly reducing the time required to manage these processes. It synchronizes HR data with IT accounts, ensuring data accuracy. With workflow and notification systems, IT can anticipate employee arrivals, departures, and role changes by activating or deactivating access rights at the appropriate time.
This capability is crucial for monitoring all access rights, ensuring that each person has the appropriate permissions at the appropriate moment. IT teams can track employees throughout their careers within the company, facilitating smooth onboarding, where new hires immediately receive access to their resources, and seamless offboarding, with automatic deactivation of accounts and permissions.
cyberelements Is The IGA Solution for Access Rights Management
With its authorization rules engine, cyberelements simplifies role and privilege management, ensuring that each user has the appropriate access at the right time. Its powerful rule-based engine incorporates contextual awareness, allowing dynamic access adaptation with a single click.
Additionally, with its provisioning engine, cyberelements automates granting and revoking access rights based on roles and organizational changes. Its advanced, flexible technology enables provisioning across all applications, whether on-premise or SaaS.
To discover how cyberelements can automate the management of employee onboarding, offboarding, and internal movements: Contact us now!